The Best Medical Billing and Practice Management Software on the Web

Introducing a more effective alternative to in-house practice management and electronic medical records systems. Thousands of physician practices are now enjoying state-of-the art technology with online, automated information processing, providing universal access to patient data and eliminating expensive and complex servers.

Doc-tor.com is dramatically lowering the cost of managing physician practices, while ensuring patient and medical information is more accurate, continually up-to-date and easier to access.

Physicians

Experience a uniquely comprehensive medical management system that not only reduces cost, but ensures your practice is always up-to-date, compliant and easy to manage!
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With medical practice management software from Doc-tor.com, physicians can minimize administrative bureaucracy while maximizing patient care. Doc.tor.com allows physicians to spend more of their time on patients, and less time on the administration and management that comes with a successful practice. Our web-based, virtual medical office has billing management, patient scheduling and more, which lessens the workload on administrative and medical billing personnel. Doc-tor.com's medical practice software is easy to set-up and in just a few days you can reap the benefits of a paperless management system, including:

  • Complete patient histories from our global patient network
    • Patient documentation
    • Hospital rounds
    • PDA and Tablet-enabled
  • Communication links among physicians, patients, health plans, hospitals, pharmacies, laboratories, insurers and employers
  • Shared document management
  • Order and track prescriptions and laboratory tests
  • Automatically check insurance eligibility and referrals
  • Electronic claims scrubbing and submission
  • Billing, payment tracking and accounting
  • Patient scheduling
  • Comprehensive web-based patient management

It's easy to start, too.  All you need is a PC with a web browser and broadband internet access to automatically link to other hospitals, pharmacies, labs, insurance agencies anywhere in the worldwide health community.  The patient care cycle in its entirety has been streamlined ,all aspects simplified and expedited by the Doc-tor.com medical practice management program, such as:

  • Patients arrive, and Doc-tor.com's check-in feature alerts the entire staff of their arrival. 
  • Patient memos allow free flow of information to the staff regarding co-pays, authorized referral visits and expiration dates. 
  • Patient referrals and eligibility, can also be verified online through our integrated program.
  • Scheduling is color-coded and has multi-case and multi-incident facets to simply and accurately track all patient scheduling information. 
  • Family scheduling features enable multiple patients to schedule visits with multiple physicians in a single group. 

Membership includes access to a complete PDR which is regularly updated.  A prescription writing feature automatically attaches prescriptions to patients medical record, allows physicians to view complete patient prescription history, and to choose fax, email, or paper output for prescriptions.  A hotlist of frequently prescribed drugs and PDA interface expedite the process further.  All of which shaves time off of every interaction in the practice.  

Prescriptions are just one facet of the program.  Doc-tor.com's medical practice management system has a comprehensive and streamlined electronic medical records management function.  Transcription modules allow internal staff or external transcriptions to modify files.  Medical records, like all of the Doc-tor.com system, is accessible from anywhere there is a high-speed internet connection allowing employees to maintain contact with the practice from anywhere in the world. 

Doc-tor.com eliminates the expense of storing, maintaining, and creating hard copies of patients medical records.  Physicians are able to order lab tests, too, and have continual access to PDR, diagnosis information, treatments, allergies and immunizations for all patients.  Additional information about patients insurance and hospital reports, too, is easily and quickly accessed. 

Office Managers

A virtual medical practice management program from Doc-tor.com, gives office managers the flexibility to minimize time-consuming bureaucracy and focus on patient management. Our virtual medical office handles everything, including patient reminders, records, accounts receivable, and flexible appointment scheduling.  Interactions with insurance companies are streamlined as patients eligibility and coverage can be verified instantly.  Every aspect of billing is automated and simplified.  Unlike in-house computers and hardware, with our patient management system you never have to  pay for servers, software, or updates, and you don't have to back up data daily; it's all automated.  And, on top of that, the reporting and analysis feature allows you to see exactly how productive and profitable the Doc-tor.com system is allowing the practice to be. 

What would you do if you could finish all of your office's patient management with the push of a button? Doc-tor.com provides your office with automated operations, seamless and continuous updates and automatic system maintenance. A suite of integrated applications and services exceeding that offered by the competition facilitates patient and records management systems with enhanced workflows and automated processing.

Doc-tor.com's medical practice software is easy to set-up and in just a few days you can reap the benefits of a paperless management system, including:

  • Online insurance eligibility verification and automated claims processing
  • Statement printing, reminders, mailing, and dunning notices.
  • Unlimited history of insurance plans
  • Shared document management
  • Unparalleled audit trail of insurance forms, claims and statements.
  • Schedule management is streamlined with flexible appointment scheduling and automatic reminders.
  • On-demand report writing, prescription writing and drug management, with medical records available on-demand. 
  • Complete patient histories from our global patient network
  • Communication links among physicians, patients, health plans, hospitals, pharmacies, laboratories, insurers and employers
  • Order and track prescriptions and laboratory tests
  • Electronic medical records with easy templates

The billing functions from Doc-tor.com are some of the most complete and comprehensive in the industry. You can quickly and reliably manage your billing with these fine features:

  • Unlimited fee schedules for selected providers and plans. 
  • Line item posting with default values expedite data entry. 
  • Point and click billing for fee slips is faster than ever. 
  • Standard charges by CPT code and location are all pre-entered. 
  • The Group Procedure billing automatically enters multiple lines of billing for a particular procedure at the click of mouse. 
  • Add patients from the same screen that you post charges. 
  • Online fee slips
  • Auto-payment posting

Our cutting-edge Doc-tor.com system, utilizes state-of-the-art IBM servers interfaced with specialized Oracle relational databases.  This technologically-advanced system allows safe and secure remote-access to your virtual office from anywhere in the world.

With Doc-tor.com, not only are day-to-day costs pared down or eliminated, but there is no initial cost of software, hardware, and servers.  There are no costs for equipment other than the PCs used to connect to the Doc-tor.com online program through a broadband connection.  From that point, your virtual office is ready to serve you and your patients for years to come.

Billing Services

Doc-tor.com's Global Physician Practice Management system is designed to meet the demands of any billing service company. Whether you keep the books for a small, family-centered clinic or handle the billing for hundreds of physicians and clinics, our virtual medical practice management program has the tools and features you need to handle billing services for your clientele. Doc-tor.com's management software allows you to streamline billing with innovative features. 

•  Reduce and simplify billing procedures with line item posting, batch entry and group billing features

•  Take advantage of point and click entry from fee slips to manage charges from multiple physicians

•  Add new patients from posting charges screen and deliver faster service at check-out

•  Reduce lost charges with electronic encounter management

•  Create standing orders to handle recurring bills with a single click.

•  Find the correct insurance carrier to bill with effective policy dates

About Us

Doc-tor.com's Mission

At Doc-tor.com we invent the future of medical practice management and Doc-tor.com is the embodiment of this future. We are at the forefront of medical practice management, with state-of-the-art medical practice and billing software. As ever, the face of medicine is changing, and an effective practice must change with it to maintain efficacy.  At Doc-tor.com, we are on the leading edge of this change and the emerging medical practice management technology.  We help today's physician to streamline their practice using today's available technology.  Web-based services at Doc-tor.com coalesce with your practice in order to simplify the entirety of the healthcare process and the patient care cycle. 

Patient scheduling, reports and analysis, prescription writing, patient history and billing management all become unified in one virtual office accessible anywhere a broadband connection is available. Spending less time on administrative minutiae allows healthcare professionals more time to spend in the real, visceral medical arena, where the beating heart of healthcare lay.  Don't allow revenue-robbing bureaucracy to continue holding back your practice.   

  1. Access the system anywhere a broadband connection is available
  2. Reliable, scalable virtual architecture accommodates any type of practice of any size
  3. Data security, record keeping, and privacy considerations all HIPAA compliant
  4. No local maintenance required.  Updates, data backup, and installation performed by Doc-tor team automatically offsite and without additional charge. 
  5. Use existing PCs and web browsers to manage your virtual medical office. No additional equipment required. 

The Beginning

Doc-tor.com was incepted in 2000 when a team of healthcare and IT professionals, each with more than 25 years experience, joined to form the new face of information technology in the healthcare industries.  With empirical knowledge of what does and does not need fixing, this team set out to utilize technology in order to enhance the entire medical experience for everybody involved.  The role of the internet was becoming ever-more central; the team recognized this, and created an unembellished program that utilized it to expedite the healthcare worker's vocation. 

Overhead and The Profit Squeeze

Today's Physician Community faces intense pressure: tracking paperwork, managing increased regulations, maintaining cash flow, while enduring shrinking payer reimbursements and escalating costs. With our virtual office, you can eliminate most paperwork, manually updating protocols, managing regulation, and hard-copy accounting. Additionally, there are no updates and no maintenance fees to manage.  Doc-tor.com eliminates these needless expenses which cut deep into the profitability of a practice (and the patience of healthcare workers).  Office managers and physicians alike, take note: Streamlining these processes allows healthcare workers to focus more on what matters most: healthcare. 

Features & Benefits

Enjoy faster, more efficient service at a much lower cost!

A comprehensive medical practice management system from Doc-tor.com will bring you benefits and features you never thought possible. These are just a few of the many benefits of a virtual medical office system from Doc-tor.com:

•Improved cash flow with faster and more accurate billing:  Doc-tor.com increases the rate of fund transfer, and the overall efficiency of your practice’'s billing services by eliminating costly mistakes and oversights.  Our versatile and all-encompassing billing software virtually eliminates paperwork and human error. 

•Responsive customer-oriented support:  One of the most appealing aspects of our virtual office is that there is no equipment to buy or maintain.  Servers don't crash, and backups are performed automatically.  There is much less need for service and support, but if the need arises, maintenance and updates are performed automatically over the web, or via our two-tier support network.

•Virtual Access over the internet eliminates costly dedicated communication lines: The only information line you need in your office is your high-speed internet connection.  Through it, you are connected to the world-wide network of hospitals, physicians, doctors, providers, patients, labs, pharmacies and practices. 

•Improved workflow and more effective use of staff:  With so many automated process and the speed and ease of communication drastically raised, the entirety of the staff is liberated from time-consuming, burdensome busy work in order to more effectively use their skills. 

•Maintenance and service contracts eliminated; Costly software upgrades eliminated:   There are no servers.  There is no additional hardware.  The server will never malfunction or crash, and any changes and upgrades are integrated into your virtual office seamlessly, transparently, and effortlessly - all care of the Doc-tor.com team. 

•Improved collections now possible through timely notices and follow-up:  All of your billing is tracked automatically, with notices and follow-ups sent without your input for any delinquent accounts.   Tracking and collection are automated electronically saving space, time and energy for the employees of the practice. 

Eliminate many of the routine operating expenses in your practice features

•Never buy your own server or deal with costly software and hardware maintenance contracts

•Never pay for or install periodic software updates or server upgrades

• Eliminate the need to back up your data each day.  It is done automatically for you by the Doc-tor.com team through our medical practice software.

• Remove the need to buy pre-printed fee slips and statement forms and the time of your staff to print and mail them.  All of these materials are provided by your medical management software, and the cost of them is built into your monthly payment. 

• Avoid your staff's need to prepare and mail recall, reminder and dunning letters.  All of these, too, are made available and managed through your medical practice software. 

Clinical

If your clinic is equipped with Doc-tor.com's comprehensive web-based patient management system, you will have our cutting-edge medical practice management software at your fingertips, with practice-friendly tools that free up more time for your physicians to care for patients. Every staff member on your clinic team can benefit from our medical management system, allowing the entire office to work together more efficiently. The paperless management system allows every member of the clinic team to provide better care and better patient service, from the moment a patient walks into the clinic. Doc-tor.com's medical management software takes care of detailed tasks crucial to effective clinic operation.

  • Notify the entire clinic team of a patient arrival with Doc-tor.com's check-in feature
  • Give staff the tools to be prepared for a patient's specific needs, right down to prescription refill notifications
  • Allow physicians and staff to work from a PDA, adding to patient histories, checking out past prescriptions and conditions or consulting with other physicians in the clinic without being tied down to a desktop computer
  • Manage referrals and insurance claims, checking for eligibility, co-pays, and more
  • Schedule patient visits, even schedule family visits with several patients seeing different physicians

Your physicians and clinic technicians will be able to collect patient information and take care of administrative tasks smoothly and quickly, allowing them to integrate new information with current records instantly.

  • Speed patient history collection with specialty-specific history templates, all fully customizable by you or Doc-tor.com
  • Scanning past histories into the clinic's files and highlight allergy and immunization information
  • Share documents securely among multiple physicians to obtain a full clinical picture of a patient's needs
  • Create templates that exactly fit your practice and your patients
  • Order tests from the lab and track results over the Internet
  • Send prescriptions  to pharmacies online via e_scribing
  • Attach prescription information to the patient's file for easy reference
  • Monitor a patient's prescription history
  • Consult a complete and updated PDR online

Doc-tor.com's medical practice management software links your clinic into a web-based, virtual medical office. Powerful features allow everyone in your office to connect with hospitals, pharmacies, labs - anywhere in the worldwide health community that has the information your staff needs to give your patients the best clinical care. All the benefits of our software can be accessed by your office computer with a broadband Internet connection.

Outsourced Billing

If you are thinking about outsourcing your billing to a professional company, Doc-tor.com offers referrals to skilled billing service specialists who use our billing software to give you the benefits of using the industry's most comprehensive on-line management tool. Professional billing services use our virtual medical practice management program to handle billing for multiple offices all over the country. Our virtual medical office software tools allow a billing service to be in constant contact with their client offices, so that they can offer up to the minute service. The Global Physician Practice Management system delivers fast data entry, detailed tracking ability and redundancy-catching features that a professional billing service and you can depend on.

• Maintain unlimited fee schedules for selected offices, providers and plans.
• Use line item posting with default values to speed data entry
• Track managed care plan details, including covered and excluded benefits and copays
• Eliminate redundant plan entry with plan search by P.O. Box number
• Guarantee accurate data entry with batch entry and batch hold status features
• Generate multiple billing lines with Billing by Group Procedures feature
• Separate charges automatically by patient and insurance carrier responsibility
• Use CPT code and location to maintain standard charges

The Global Physician Practice Management system also provides your physicians with the benefits of real-time scheduling and reporting, fast insurance claims eligibility information, EHR and referrals.

 

Doc-tor.com solution is fully compliant with the requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA)

The Administrative Simplification provisions of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) were established to reduce the costs of healthcare administration, protect individual privacy, and secure health care information. The virtual medical practice management system from Doc-tor.com adheres to all of the standards. Our medical practice software has endured rigorous testing and meets strict internet security requirements. The HIPAA provisions, which create uniform standards for the handling and transmission of individually identifiable healthcare information, can be broken down into four separately defined standards:

Electronic Transactions and Code Sets Standards
This rule establishes a uniform format for sending and receiving electronically transmitted healthcare information, such as claims, eligibility information and payments. It mandates the adoption of a standardized set of codes that would be used to describe injuries and illnesses, identifying the cause of the problems, and defining the remedies administered.  This is one of the most obviously applicable rules to Doc-tor.com’s virtual medical office management.  It is one that our development team was keenly aware of, and one which they are exceedingly strict about adherence to it.

 
Privacy Standards
These regulations define a patient's control of their medical records, including restrictions on the access, uses, and disclosures of their personal and medical information. It also imposes stringent safeguards to protect paper-based medical records, and requires that a "Notice of Information Practices" be given to patients that outlines how the healthcare organization plans to use and safeguard all health information gathered.  Electronic security measures and safeguards are in place in the Doc-tor.com programming to insure that sensitive information remains private, whether paper-based or not. 


Security Standards
Both the security and privacy standards share a number of common themes, primarily in regards to the safety of patient information. For example, the rules require the implementation of physical and technological safeguards to protect the security of electronically stored health information.  The aforementioned technological safeguards are a hallmark of our programming, and you can rest assured the utmost attention has been given to issues of security.


Unique Identifiers 
The regulations specify that four identifiers be used in healthcare transactions to distinguish employers, health plans, providers, and patients. The employer identifier is slated to be the same number as the Employer Identification Number (EIN) issued by the Internal Revenue Service. The provider number would be a single code that would be used by healthcare providers with every company they do business with. The health plan identifier - while similar to provider numbers - are unique codes to identify health plans. This is meant to distinguish organizations that offer both health plans and healthcare provider services. Individual identifiers would be used to identify patients.


The Relationship Between Software and HIPAA
The most important thing to remember when establishing the relationship between practice management systems and the HIPAA regulations is that not all of HIPAA's rules apply to medical software. Practice management systems were originally designed to increase productivity and reduce the chances of error. HIPAA essentially regulates some of the software's core functionality, such as sending electronic transactions and restricting access to electronically stored patient information.  In this regard, Doc-tor.com is not satisfied with anything but the most secure privacy standards. However, using a practice management system does not mean that an organization will be in complete compliance with the legislation. After all, software cannot prevent a doctor from violating the privacy standards by talking about a patient without the patient's permission.

Most practice management systems by design perform two of the four tasks regulated by HIPAA: electronic transactions and security. Software that sends and receives electronic transactions should be pre-programmed to adhere to the ANSI X12 standards defined by HIPAA, as well as provide the uniform code sets for patient information that is electronically stored. To address the security issues, Doc-tor.com’s practice management software is able to restrict user access to records, and more importantly, track what activity took place with a patient's record.

While on the surface it seems as though there is very little our medical practice management software can do to address the privacy and unique identifiers standards, there are, in fact, features that help medical offices comply with these regulations. Since the privacy standards require that patients receive a letter advising them of how their individually identifiable information will be used, Doc-tor.com produces customized letters for each patient, and can track which patients have acknowledged receiving and signing these letters. And, just as the systems store and use the standardized code sets, we also maintain the employer, health plan, provider, and patient unique identifiers.

 

Technology

A Best of Breed Solution…
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Doc-tor.com has partnered with technology giants IBM and Oracle in order to bring you one of the fastest, most comprehensive medical office management programs available today.  

Doc-tor.com is a web-based medical practice and clinical management system, so it offers your practice many advantages.  Among them, are constant updates and the ability to remotely access your virtual office from any broadband internet connection.  Additionally, our medical office management software eliminates costly equipment and maintenance when compared to traditional, onsite systems.  Finally, our streamlined system has the ability to accelerate the whole of your practice from the patient care cycle to the billing process . Doc-tor.com automates and expedites many processes to save time and money. 

Through a simple broadband internet connection a vast array of data, access, and administrative control is granted to you.  And, because it is based in the internet, this access can be had either onsite or remotely anywhere there is high-speed internet access, that's where your office is.  Also, in the face of a rising tide of technology, it's important to be nimble and adaptable in today's medical community.  With Doc-tor.com's virtual office, you have automatic updates and maintenance performed without cost, input, or inconvenience to you or any employee of the practice.  Your practice will always be on the leading edge of compliance and medical information with up-to-the minute internet updates. 

Complicated telecommunications lines and onsite servers and hardware are sluggish and costly.  They require expensive updates and tiresome, periodic software changes, not to mention cubic feet of your office space.   With the IBM-managed offsite services interfaced to the Oracle relational database, these worries are things of the past.  It provides a simplified workflow, enhanced automation and considerably lower labor and support cost.  We continuously deliver state-of-the-art technology, up-to-date compliance, more responsive reporting and easier use. The result is an easy to manage "virtual office", creating a comprehensive link to all healthcare participants: physicians, health plans, patients, hospitals, pharmacies, laboratories and employers. Your existing PCs and web browser give you access to all the connections anytime, anywhere.

Speed-up the entire patient care cycle.  While in consultation, access the Doc-tor.com system wirelessly and effortlessly via your PDA interface in our unique electronic encounter management system.  You'll instantly have access to all the resources a desktop station would - such as the constantly updated PDR, patient histories, lists of past diagnoses and prescriptions as well as contraindications and available pharmacies.  Patients schedule their appointment electronically and, upon arrival, check in electronically which alerts the entire practice of their arrival.  This expedites the once-cumbersome transitions that occurred in paper-based check ins.  When processes that are normally paper-based become electronic, the entire practice becomes more efficient which improves patient turnover and overall cash flow.  Forms for insurance companies, lab results, patient notifications and histories, and many more documents can all be accessed, filed, or sent to their destinations electronically cutting out the go-between along with countless work hours.   

 

Cost Analysis

Efficiency, Simplicity... Revolutionary!

With one low monthly subscription fee, practices eliminate expensive hardware and software costs, yet enjoy the most current technology available. Medical practice software from Doc-tor.com means no more updates and no more maintenance. Our medical management software allows you to eliminate paper-based transactions, simplify confusing audit trails, circumvent go-betweens and grant yourself access to the medical information and patient management databases that have the potential to fast-track the entire patient care cycle.
Because of the enhanced services of Doc-tor.com, you can eliminate many of the routine operating costs such as:

  • No longer have to buy your own server or deal with costly software and hardware maintenance contracts.  All technology, updates, and maintenance are taken care of via the internet with no cost or inconvenience to you.
  • Never  pay for or install periodic software updates or server upgrades.  It is all performed automatically with the cost built into one low monthly subscription fee.
  • Eliminate the need to back up your data each day.  No servers or hard drives are required, all of your practice's information is stored by IBM-managed servers.
  • Avoid buying pre-printed fee slips and statement forms and the time of your staff to print and mail them.  All standard forms are part and parcel with the Doc-tor.com office management program. 
  • Simplify insurance claims, by never having to transmit insurance forms to a myriad of carriers.  Patients' insurance is verified and sent electronically to carriers in an accelerated and simplified version.
  • You never have to build or maintain standard tables such as Procedure, Diagnosis, Insurance, Referring Physician and others.
  • Accounts receivable, too, are accelerated because our electronic routing circumvents sluggish, paper-based transactions. 

 

INCORPORATE THIS:
 
ASP COST CONSIDERATIONS

  • Low capital investment Optimal security
  • Easy to install and maintain
  • 24/7 Consumer Care, quick and efficient implementation process
  • Flexibility and Scalability Faster access to mission-critical applications
  • Data and network redundancy protection 24/7 availability, reliability and accessibility of all applications
  • Eliminate server management Access to powerful, load-balanced server farms
  • Ability to access data over the Web
  • Low cost of owner software, hardware, maintenance, backup, tech support, upgrades
  • no long-term financial obligation

Onsite management and IT professionals monitor the system 24/7 for any problems or possible breeches of security and can quickly troubleshoot problems before they affect accessibility.

  • You're concerned about HIPAA compliance.
  • You want to employ the latest software solutions- and be certain that they will work together seamlessly.
  • You want to focus on the business of healthcare - not the challenges of IT.
  • You want to expand your services and capabilities but cannot support them.

How does the Hosting option affect my bottom line?
With DOC-TOR.COM, you do not have to concern yourself with the increasingly complex task of technology management. Instead, you can focus on issues that are critical to running your practice. Ultimately, the hosting option allows your practice to streamline processes, manage new opportunities, and concentrate on your core business issues to a degree not possible when you are faced with the burdensome task of technology management.

 

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